This is what a modern
fractional CFO looks like.
Our AI accounting
close agent.
Jim does the calculation work. You make the call. Every journal entry Jim prepares goes through a human approval layer before it touches the general ledger. That's not a limitation — it's the design. Financial accuracy requires judgment. Jim handles the computation. Your team handles the exceptions.
Ecommerce Close
Pulls sales reports from cloud storage, matches line items to a cost map by SKU and variant, calculates COGS, and prepares finished journal entries for human review — then posts directly to the accounting platform via API.
Multi-Entity Architecture
Each entity — artist, store, or brand — runs its own independent close with isolated ledger accounts, document numbering, and state tracking. Currently processing 2 active entities with infrastructure ready for 13+.
Management P&L
Builds an adjusted P&L with margin layers applied — merch fees, fulfillment, shipping, royalties — and delivers a branded PDF report via email on a defined schedule.
Settlement Processing
Ingests third-party settlement PDFs from cloud storage, parses income tracking data across multiple subsidiaries, computes commission exposure, and delivers a structured dashboard PDF on a biweekly schedule.
Anomaly Detection
Flags unusual line items before any journal entry is posted. Unusual amounts, missing SKU matches, and out-of-range calculations are surfaced for human review. Jim waits for approval before proceeding.
State Machine + Checkpointing
Tracks close progress across runs. Resumes from the last completed checkpoint if interrupted. Per-skill state files prevent duplicate posting. Jim never posts the same entry twice.
without approval
delivered automatically.
12-Week Cash Flow Forecast
Live AR aging with collection spread rates, AP obligations mapped week by week, fixed recurring costs by category, and trailing revenue averages for inflow projection. Beginning cash ties to the balance sheet. Includes a dynamic spreadsheet model with adjustable assumptions.
Cash Waterfall Lookback
Four-week trailing view of where cash actually went — sourced directly from the general ledger across all bank accounts. Every transaction categorized: payroll, inventory, credit card payments, shipping. Beginning and ending cash matches the accounting system to the penny.
Automated P&L Report
Weekly profit and loss pulled live from the accounting platform via API. Gross profit, net income, and margin calculated automatically. Delivered as a branded HTML email with a KPI summary in the subject line — key metrics visible before the email is opened.
Custom Revenue Intelligence
Client-specific revenue breakdowns by project, artist, channel, or category — with weekly trend columns and totals. Categorization logic is built to your business model and configured once. The report runs automatically from that point forward.
Production-grade.
Accounting Platform API
Direct connection to your cloud-based accounting system via secure OAuth. Read and write access. Token auto-refresh synced across servers. No manual re-authentication.
Dedicated Cloud Server
A dedicated server running 24/7, independent of any local machine. Never goes offline. Infrastructure cost stays flat as client count grows.
Cron Scheduling
All reports and close processes run on defined cron schedules. No manual trigger. No missed deadlines. Reports arrive at the same time every week.
Anomaly Detection Layer
Jim flags unusual entries before any posting occurs. Human reviews exceptions. Nothing touches the ledger without approval.
Cloud Document Storage
Service account integration with cloud storage for automated file pickup. Settlement PDFs, sales reports, and source documents ingested without manual upload.
Private Version Control
All client scripts are version-controlled in private repositories. Full rollback capability. Template-based onboarding for new clients.
Branded Email Delivery
Transactional email engine delivers branded HTML reports and PDF attachments. Dynamic subject lines display key metrics before the email is opened.
Per-Client Script Configuration
Every automation is configured to the client's specific chart of accounts, cost categories, and business logic. No generic templates. No one-size-fits-all output.
Authenticated REST API
On-demand report generation and skill triggering via authenticated API endpoint — callable from any device, workflow, or integration.
State Machine Checkpointing
Close progress tracked across runs. Resumes from last checkpoint if interrupted. Per-skill state files prevent duplicate execution and double-posting.
Multi-Entity Isolation
Each entity operates with isolated ledger accounts, document numbering, and state tracking. Designed to scale from 2 to 13+ entities without architectural changes.
to live in days.
Discovery
We map your workflows, your accounting structure, and identify which processes deliver the most immediate leverage when automated.
Connect
Secure API connection to your accounting platform. OAuth credentials generated, stored per-client, and configured for auto-refresh.
Configure
Scripts are built or adapted to your chart of accounts, cost maps, entity structure, and reporting preferences. This is where your business logic becomes code.
Go Live
Deployed to the cloud server. Schedules set. Reports start arriving and Jim begins operating on cadence — with human approval in place from day one.